Time Management

Time management basically two types.
1. Positive Time management.
2. Negative Time management.

Positive Time management:

Positive Time management records all the time entered by the employee i.e. Attendance & Over time. Positive Time management is more complex to implement. You need to configure attendance for each of the type of work you do.

In Positive Time management there are two types of time recordings:
1.With clock times - Complete time recording is captured.
2.Without Clock times - Only Number of hours worked is captured.

Negative Time management:

Negative Time management records only the deviations to the set work schedule (planned working time). It has less level of integration among the different components of time management.No clock times and assumed employee is working unless and until his or her absences are entered.

There are 2 Mechanisms of time recording are available

1.Positive time recording :- Actual times are recorded [actual working times].
2. Negative time recording: - Deviations from a work schedule are recorded.

Scenario:
As per Employee's work schedule she is supposed to work 8 hours every day.
On Monday he works 8 hours
On Tuesday he works 5 hours. (3 hours of leave)
On Wednesday he works 10 hours (2 hours of Overtime )
On Thursday he works 12 hours (4 hours of Overtime )
On Friday he works 2 hours ( 6 hours of leave)

Positive Time recording:
Monday - Enter 8 hours of regular work.
Tuesday - Enter 5 hours of regular work.
Wednesday - Enter 8 hours of regular work and 2 hours of OT
Thursday - Enter 8 hours of regular work and 4 hours of OT
Friday - Enter 2 hours of regular hours.

Negative time recording:
Monday - No time sheet entry
Tuesday - Enter 3 hours of absence.
Wednesday - Enter 2 hours of OT.
Thursday - Enter 4 hours of OT.
Friday - Enter 6 hours of absence.

SAP HR Time Data Includes:
Daily working hours.
Absences [ annual leave, sick leave, long service leave, etc, ]
Time-related payments [ over time, meal allowances, shift allowances, etc]
Absences quotas [ accumulations, deductions, & corrections]

Time types:

Time types play an important part in time Evaluation. 

Time data [attendances or absences] is stored using time types.

Time type’s data base table is T555A.
They help in creating the TIME ACCOUNTS for the employee.

Once the Time evaluation is run we get time wage types which are set to payroll for calculation of remuneration for the employee and also we get Time types which are used to show time accounts (with the help of Time balances) for the employee.

Example: 

If a particular employee worked 10 hours. In a day that 10 hours is stored in ZES (Daily Balance) AND Total cumilation for the whole month say 200 hours  in SALDO (Monthly Balance),  the whole balances are Put in a Time Type.These time types are stored in cluster B2.

T555A - used to view time types for a particular period.

T555Z -Time type determination.

Time types usually contain time balances.

 E.g. Time type xxxx-Reg hours,

Time type yyyy-over time hours.

Time type:zzzz-vacation taken etc.

It is not always a 1:1 relationship. It depends on your needs. Time types can be stored as a daily balance (Table ZES, of B2 cluser) and as cumulative balance (Table SALDO,of B2 cluser). So for e.g. Time type ZZZZ-vacation taken has a daily value on the day vacation was taken (e.g. 8hrs), but also in SALDO it stores the cumulative value e.g. on 31 Jan 2013 the value of TT zzzz, could be 40hrs (in case the person took 5 days off over Jan 2013).

These "time types" are then converted into "wage types" (done in Time eval). These "wage types" are stored in table ZL of B2 cluser. (to check B2 cluster, run txn PT66 for an employee).

These wage types are your link to Payroll. When Payroll runs, it picks up these wage types from the B2 cluster and processes them accordingly in Payroll.

Time Data Recording:

captureTo record employee times SAP R/3 Time Management, such as hours worked,business trips, or substitutions, you can use a variety of system.

On line by time administrators.

Separate time recording systems

Cross-Application Time Sheet ( CATS)

Employee Self-services [ESS] applications, such as Internet Application Components [ IACs ], Workflow forms.

Customer[legacy] systems with an interface to the R/3 system.

Categories of Absences & Attendances.

There are two categories of absences:

1. Quota-driven absences

2. Non quota-driven absences

 Quota-driven absences: are absences with allocated limits over a set period [such as annual leave].

Entitlement can be given at the start of the period [e.g. total sum of year] OR can be given gradually [e.g. monthly, depending on local practices & amp; regulations].

Entitlement balances can be added from one year to the next or replaced by a new value each year.

Non Quota-driven absences: are absences that do not have periodic limits [such as study leave, unpaid leave, and bereavement leave].

How to run Time Evaluation in SAP HR: 

Time Evaluation process the employees attendences at work & absences from work to make sure they are paid accordingly.

It evaluates the employees actual working time & absences.

It calculate time-related payments.

It updates absences quotas.

It generate time wage types which are transferred to the payroll Program.

How to run Time Evaluation in SAP HR: 

Enter PT60  ( TRANSACTION CODE ) in the command bar.

In the next SAP screen:
1.Enter Personnel number.
2.Enter Evaluation Schema.
3.Enter Evaluation up to Date ( the date until which time data will be evaluated).

Enter any other selection screen if it is required. Click Execute.

Time should be evaluated & a log must be displayed.

How to Check Time Evaluation Results in SAP HR: 
SAP stores time evaluation results generated by executing RPTIME in cluster B2.
Enter PT66  ( TRANSACTION CODE ) in the command bar.

In the next SAP screen:
1.Enter Personnel number.
Enter any other selection screen if it is required. Click Execute.

In the next SAP screen, double click on the period you want to see the results for.

 In the next SAP screen, double click on the table whose results you want to see.

Results are shown:

General Time Infotypes:
0007-Planned working Time
2006-Absence Quotas
2007-Attendance Quotas
0416-Time Quota Compensation
2010-Employee Remuneration Info.

Positive Time Infotypes:
0050-Time Recording Info
2011-Attendances
2012-Time Events
2013-Quota Corrections

Negtative Time Infotypes:
2001-Absences
2002-Attendances
2003-Substitution
2004-Availiblity
2005-Overtime.

Important Time Transactions:
PA51: Display time data Absences
PA53: Display time data
PA61: Maintain time data Absences
PA62: List entry for additional data
PA63: Maintain time data
PA61: Calendar time entry.


Important Tables in time Management:
T554Y -Time Constraints in HR time
T538A - HR time/ measurement units
T001P - Personnel area / subarea
TEVEN - time Events 
T510S - time Wage Type Selection 
T555A - time Types 
T559L - Automatic Absence Quota Generation
T555Y - Processing Type/time Type According to Att./Absence Class 
T554S - Attendance and Absence Types 
T508A - Work Schedule Rules 
T555Z - timeType Determination 

Pm

                                   Personnel Management

Structures in Human Resources

Enterprise Structure

  Company code: Legal activity in enterprise.

    E.g. IBM Ind. Ltd

  Personnel area: Geographic locations of company code.

   E.g.
  Personnel  sub area: Branches with in the geographic location. 

   E.g.

Personnel Structure

  Employee group: Type of employment. 

   E.g. permanent / contract

  Employee subgroup: Frequency of employment.

   E.g. hourly basis / monthly basis

  Payroll area: Pay frequency on employee.

   E.g.

Pay scale Structure

  Pay scale area: Location of employment. 

   E.g. metro / non metro city
  Pay scale type:  Employee skill set.

   E.g. sap / Java

  Pay scale group & level: Employee position.

   E.g. developer / manager

Organization Structure

  Organizational unit: Departments in an organization.

    E.g. sales / hr

  Job: Role of employee.

    E.g. developer / manager

  Position: Work position.

    E.g.

Note: Except Organization Structure remain three structures are mandatory for create the master data

Personnel Management:

SAP Personnel Management provides the right tools for your human resource department do to the daily administration of personnel and all associated data.

Recruitment:

You can distribute tasks and responsibilities to different people involved in the recruitment process. Recruitment supports you in dividing and assigning administrative and decision-making task areas.

Personnel Administration:

Personnel Administration automatically checks all data as it is entered to ensure that it is plausible. All employee related data is logged with the exact date.you can set up the Personnel Administration as a standard personnel administration system in different countries respectively.

Benefits: 

The Benefits component offers you a comprehensive method of administering employee benefits. Benefits encompasses the key concepts and processes you need to manage extensive and highly individual benefits packages for your employees. 

Human Resource Information Systems:

You can use the Personnel Development component to maximize employees’ utility within your company. You can plan and implement specific personnel and training measures and thus promote your employees’ professional development.

Organizational Management:

The design of Organizational Management allows you to display organizational units, positions and their holders and tasks in an organizational plan and to process them according to your requirements. 

Compensation Management:

The Compensation Management component enables you to differentiate between your remuneration strategies and those of your competitors while still allowing flexibility, control and cost effectiveness.

HR Funds and Position Management:

The HR Funds and Position Management gives you a detailed view of your personnel expenditure (personnel budget), and links this to the staff and positions in your organization. 

Employee Self-Service:

Employee Self-Service enables your employees to create, change and view their data in your company intranet. The Employee Self-Service component provides the tools for you to assign users to employees.

HR Manager's Desktop:

Manger’s Desktop helps the manager to make personnel decisions and plan strategically as the personnel data of directly or indirectly subordinate employees and the evaluation of this data is easily accessible. 

Training and Event Management:

This component is an integral part of SAP HR and has interfaces to all of the relevant R/3 application module, making it a reliable basis for extending and updating your employees' skills and knowledge. 

Travel Management:

This component contains all the functions necessary for processing business trips from the travel request and approval to posting the travel expenses after the trip has taken place.

HR ABAP - INFOTYPE TABLES & STRUCTURES

Infotype:

Group of related information bonded by time constraint is called infotype. Ii is represented with four digit number. Infotype are also called information types. Infotype is a collection of logical or business related characteristics of an object.  

*nnnn  = Info type number

*PA = Personnel Administration

*TM = Time Management

*PD = Personnel Development

P means previous results
O means old results
A means current results

Infotype Structure:

Each infotype is associated with the structures PAKEY, PSHD1, PSNNN& CI-PNNNN.

PAKEY: Set of key fields. All primary keys grouped under one structure.

PSHD1: Contains the control data like name of person who changed object and last changed. We change it enters in lock mode.

PSNNN: Contains the actual fields of that particular infotype. It is changed for different infotype.

CI-PNNNN: Custom infotype. It is optional structure.

Infotype Subtypes:

Some infotypes are again separated in different groups having same nature.

e.g.: subtypes of infotype address (0006) are

3-home address

5-mailing address etc.

There are two types of fields in an infotype. They are mandatory fields & optional fields.

Infotype Periods:

Every infotype has a specific validity dates (start & end dates). The validity period allows to maintain an employee’s data history. While updating an employee’s data, the earlier data is automatically delimited.

Commonly used Personnel Administration Infotypes

Infotype	Infotype Name
0000	Actions
0001	Organizational Assignment
0002	Personal Data
0003	Payroll Status
0005	Leave Entitlement
0006	Addresses
0007	Planned Working Time
0008	Basic Pay
0009	Bank Details
0011	Ext. Bank Transfers
0014	Recur. Payments/Deds.
0015	Additional Payments
0016	Contract Elements
0017	Travel Privileges
0019	Monitoring of Dates
0021	Family/Related Person
0022	Education
0023	Other/Previous ERs
0024	Qualifications
0025	Appraisals
0027	Cost Distribution
0028	Int. Medical Service
0029	Workers' Compensation
0030	Power of Attorney
0031	Reference Pers. Nos.
0032	Internal Control
0033	Statistics
0034	Corporate Function
0035	Company Instructions
0037	Insurance
0040	Objects on Loan
0041	Date Specifications
0045	Company Loans
0050	Time Recording Info.
0052	Wage Maintenance
0054	Works Councils
0057	Membership Fees
0065	Tax Data - GB
0069	National Insurance GB
0070	Court Orders GB
0071	Pension Funds GB
0077	Additional Personal Data
0078	Loan Payments
0080	Maternity Protection/Parental Leave
0081	Military Service
0082	Additional Absence Data
0083	Leave Compensation
0084	SSP Control GB
0085	SSP1(L) Form Data GB
0086	SSP/SMP Exclusions GB
0087	WFTC/DPTC GB (this infotype is no longer used - use 0757 instead)
0088	Maternity GB
0094	Residence Status
0105	Communication
0121	RefPerNo Priority
0128	Notifications
0130	Test Procedures
0131	Garnishment/Cession
0139	EE's Applicant No.
0165	Deduction Limits
0167	Health Plans
0168	Insurance Plans
0169	Savings Plans
0183	Awards
0185	Teachers DfES Number
0198	Schedular Deduction Tax
0199	Addl. tax deduction
0207	Residence Tax Area
0208	Work Tax Area
0209	Unemployment State
0216	Garnish. Adjustment
0302	Additional Actions
0416	Quota Compensation
0422	Company Cars GB
0614	HESA Master Data
0615	HE Contract Data
0616	HESA Submitted Data
0617	Clinical Details
0618	HESA Academic Qualification
0757	Working Family Tax Credit (to be used instead of 0087)
0793	Payment Made in Error GB
0874	Predetermination PAYE and NIC Adjus

Commonly used Organizational Management Infotypes

Infotype	Infotype Name
1000	Object
1001	Relationships
1002	Description
1003	Department/Staff
1008	Account assignment features
1011	Work schedule
1015	Cost planning
1016	Standard profiles
1017	PD profiles
1027	Site-dependent information
1028	Address
1032	Mail address
1037	Billing/allocation information
1039	Shift group
1208	SAP organisational object

Commonly used Time Management Infotypes

Infotype	Infotype Name
2001	Absences
2002	Attendances
2003	Substitutions
2004	Availability
2005	Overtime
2006	Absence Quotas
2007	Attendance Quotas
2010	EE Remuneration Info
2011	Time Events
2012	Time Transfer Specifications
2013	Quota Corrections
2050	Annual Calendar
2051	Monthly Calendar
2052	Weekly Calendar

Commonly used Recruitment Infotypes

Infotype	Infotype Name
4000	Applicant Actions
4001	Applications
4002	Vacancy Assignment
4003	Applicant Activities
4004	Status of Applicant Activity
4005	Applicant's Pers.No.

Check Tables

T777D -- Info types - Dialog/Database Assignment

T582A -- Info types: Customer-Specific Settings

T591S -- Subtype Texts

How to create an Info type

In the SAP command prompt, enter transaction PA30.

In the next SAP screen,

Enter the Personnel number

Click the Enter Button

Select the relevant Tab to view related Infotypes.

Select the Infotype you wish to create a new record.

In the next SAP screen,

Enter the Start and End dates for your new record.

Enter data in the fields. Make sure you enter data for the mandatory fields atleast

Record is created!

How to Display an Info type

To display an info type in SAP, you can either use transaction PA30 or PA20.

Click Enter Button

In the next SAP screen,

Enter the Personnel Number

Click the Enter Button

Select the relevant Tab to view related Infotypes.

Highlight the Infotype you wish to display.

How to Change an Infotype

To display an infotype in SAP , you can either use transaction PA30 or PA20.

In the next SAP screen,

Enter the Personnel number

Click the Enter Button.

Select the relevant Tab to view related Infotypes.

Select the Infotype you wish to change.

Record is changed!

How to Copy an Infotype

In the SAP command prompt, enter transaction PA30.

Select the relevant Tab to view related Infotypes.

Select the Infotype you wish to copy.

In the next SAP screen, 

Maintain the dates to specify validity of new record

Specify any changes to the new record.

Record is copied!

How to Delete an Info type

In the SAP command prompt, enter transaction PA30.

In the next SAP screen,

Enter the Personnel number

Click the Enter Button.

Select the relevant Tab to view related Infotypes.

Select the Infotype you wish to delete.

In the next SAP screen,

Click the delete button again.

Click the Enter Button
Record is deleted!

How to Display Overview of an Infotype

In the SAP command prompt, enter transaction PA30.

In the next SAP screen,

Enter the Personnel number

Click the Enter Button.

Select the relevant Tab to view related Infotypes.Select the Infotype you wish to see overview of.

Select the period of Overview

The next SAP screen gives you an overview of records for the infotype. (in this case IT14).

SAP Fast Entry Tutorial

Fast Entry allows you to create and maintain the same infotype for multiple employees.
It collects data for all required fields into one table in SAP.
It can only be used for a limited number of infotypes (such as infotype 0014 and 0015).
Transaction : PA70 and PA71
In this tutorial , lets create Fast Entries for IT14.
In the SAP command prompt , Enter Transaction PA70

Select period radio button

Enter the From and To date of the new records.

Under Enter Personnel Numbers, Select one of the following:

Enter in Fast EntryScreen: You enter the personnel numbers directly into the fast entry data table.

Manual Preselection:You manually preselect the personnel numbers using the SEARCH function.

Preselect Using Report: You select the personnel numbers using a standard SAP report.

Preselection With Ad HocQuery: You select the personnel numbers using Ad Hoc Query.

In this tutorial we will Enter pernr in Fast Entry Screen.

Under Save Option, select the Save records directly radio button.

SAP gives you two options to create data

Create:This is used when you want to enter different wage types with different amounts.

Create with proposal:This is used when you want to enter the same data for all the selected employees.

In this tutorial , we will create with proposal.

In the next SAP screen,

Enter the Country grouping.

Enter the Wage Type

Enter the Wage Type Amount.

Click Next Screen.

Enter the personnel numbers of the employees that you want to apply the wage type and amount.

Click Validate

Click Save to complete the task.
You can use transaction P42 to create & maintain the same Actions for different Employees

How to view all Infotypes Saved for an Employee

You can view all infotypes saved for in SAP HR for a pernr using "Personnel File".
Personnel File stimulates browsing through employees personal data.
The personnel file facility is accessed using the following menu path: Human Resources => Personnel Management => Personnel Administration => HR Master Data => Personnel File or transaction PA10

The personnel file displays all of the infotypes to which data has been saved for a personnel number.
Infotypes are displayed in ascending numeric order and then sorted by their validity. They same display order applies to subtypes. They all appear after the respective infotypes
If several records exist for the same infotype, they are displayed one after another. The system then goes on to the next infotype. When it has reached the last infotype for which data exists SAP returns to the initial screen.
You can scroll backwards and forwards through the personnel file by using the Next Record function (or F19) and the Previous Function (or F18).

Personnel Actions

A Personnel Action includes all the necessary infotypes, displayed in a logical sequence, for which data must be entered for a particular HR event like hiring, termination etc.

In the SAP Command Prompt , Enter Transaction PA40.

The SAP Personnel Actions screen is divided into 3 sections:

Personnel Number: In this field, you enter the employee's personnel number, expect when executing the "Hiring" action, as it may be generated automatically by the system.

From: In this field, you enter the start date applicable to the personnel action.

Action Type: In this section, you select the appropriate personnel action.

To gain a clarity on  Personnel Actions , lets execute an  Hiring Action in SAP.

Enter the hiring date in the From field.

Select Hiring from the Action Type list.

Click to execute the transaction.

In the next SAP screen

The Start and to dates are defaulted in, check and maintain if necessary.

Check the Action Type is correct.

Enter the Reason for Action.

Enter  the Personnel Area.

Enter  Enter the Employee group.

Enter the Employee subgroup.

Click the Save Button. Personnel Number is automatically geenrated.

Once you click save the hiring Infogroup is activated. Every Infotype relevant to the Hiring action will appear one after each other. Once you have maintained each Infotype, validate your entries by pressing enter and save, save.

Time constraint: Time constraint means validity period of the record. In sap they are three types of time constrients mainly.

Time Constraint 1: An infotype record must be available at all times. Must have no gaps, no over lapping.

E.g. leaves quota like one day. We can’t take two types of leave.

·         For Infotypes falling under Time Constraint 1, it is mandatory for a record to exist, and only 1 can exist at any point in time.

e.g:0001, 0008, 0009

·         For example, Infotype 0002 (personal data).

Time Constraint 2: Only one record may be available at one time. May include gaps, no over lapping.

E.g. Loans. We can two types of loans at a time.

·         For Infotypes falling under time constraint 2, it is NOT mandatory for a record to exist, but only 1 can exist at any point in time.

e.g:0021.

·         For example, Infotype 0218 (membership insurance).

or

Infotypes 0019(Monitoring of Tasks):

Time Constraint 3: Any number of records may be valid at one time. May include gaps, over lapping. 

E.g. any number of valid records can’t exists at any one time.

·         For Infotypes falling under Time Constraint 3, it is NOT mandatory for a record to exist, but many can exist

e.g:0014

·         For example, SAP Infotype 0015 (additional payments).

Time Constraints A: Only one record may ever exist for this infotype. It is valid from 01/01/1800 to 12/31/9999. Splitting is not permissible. View V_T582B Infotypes Which are Created Automically controls

Whether the system automatically creates the infotype record for an employee hiring or an applicant data entry action. Infotypes with time constraint A may not be deleted.

Time Constraints B: Only one record may ever exist for this infotype. It is valid from 01/01/1800 to 12/31/9999. Splitting is not permissible. Infotypes with time constraint B may be deleted.

Time Constraints T: The time constraint varies depending on the subtype.For the Addresses infotype (0006), you can assign a different time constraint for each subtype. In this way, you can make sure that a main address always exists for the employee and you can also enter temporary residences, if necessary.

Time Constraints Z: Refers to time management infotypes. The time constraint for these infotypes depends on the time constraint class defined in view V_T554S_I Absence: General Control. Collision checks are defined in view V_T554Y Time Constraint Reaction.

Time constraints are maintained in the view V_T582A.

The following time constraint indicators are permissible.

LDB:
Logical database is similar like a functional module, In ldb we have selection screen. In functional module no selection screen. The ldb is special type of ABAP program that combines the contents of certain related database tables and retrieve some related data and make it available to application programs. Alogical database can contain a maximum of 300 tables.

LDB’S in hrabap:

·         PNP

·         PNPCE

·         PAP

·         PCH

LDB components:

·         Standard Selection screen.

·         Data Retrieval.

·         Authorization check

Standard Selection Screen

1.      Date selection: Date selection delimits the time period for which data is evaluated. GET PERNR retrieves all records of the relevant infotypes from the database. When you enter a date selection period, the PROVIDE loop retrieves the infotype records whose validity period overlaps with at least one day of this period.

2.      Person selection: Person selection is the ‘true’ selection of choosing a group of employees for whom the report is to run.

3.      Sorting Data :( a) the standard sort sequence lists personnel numbers in ascending order.
(b)SORT function allows you to sort the report data otherwise. All the sorting fields are from infotype 0001.

4.      Report Class :( a) you can suppress input fields which are not used on the selection screen by assigning a report class to your program. (b)If SAP standard delivered report classes do not satisfy your requirements, you can create your own report class through the IMG.

Data Retrieval 

·         When you run your report, the logical database loads the personnel data for each employee into the main memory and makes it available for processing.

·         The entire history of each infotype is loaded into the main memory, that is all infotype

Authorization Check

·         The system first checks whether the user has an authorization for the employee in accordance with the criteria of organizational assignment. Employees for which the user has no authorization are not evaluated.

·         The system then checks whether the user is authorized to process the infotypes of the specified report. A list would be meaningless if the data were not evaluated completely.

LDB key points:

·         The standard program of ldb pnp is SAPDBPNP.

·         Addition of extras behaving LDB is PNPCE.

·         PNP is old ldb used to retrieve hr master data.

·         PNPCE used to retrieve hr master data but capable of concurrent employees.

MACRO:
It is one of the modularization technique. All hr related data will store in 'TRMAC' database table. Some macros in standard sap program 'DBPNPMAC'.

Needs of modularization:
Improve the structure of the program.
Easy to read the code.
Easy to maintain the code.
Avoid redundancy & promotes code reuse.

Standard HR Macros:

RP_PROVIDE_FROM_FRST:- This macro fetch the oldest (first) record from the infotype internal body to header for a given details.
RP_PROVIDE_FROM_LAST:- This macro fetch the latest (last) record from the infotype internal body to header for a given details.
RP_READ_INFOTYPE:- ThDirectly deals with infotype database table.

Note: IF PNP-SW-FOUND = 1. Use this condition to check the macro is successfully executed or  not

Process of Macro:

RP-READ-INFOTYPE A B C D E, where

A: Corresponds to PERNR which describes for which personnel number you require records.

B:  Corresponds to INFOTYPE which describes from which infotype you require records.

C: Subtype

D: Corresponds to Start date.

E: Corresponds to End date.

EXAMPLES:
RP_PROVIDE_FROM_FRST P0001 SPACE PN-BEGDA PN-ENDDA.
RP_PROVIDE_FROM_FRST P0001 1 PN-BEGDA PN-ENDDA.

Cluster:
All logs compressed & stored in binary format is called cluster. The system will store master data logs like employe create / employee delete. Any master data behind the screen is cluster. It has 3900 characters. RPUAUD00 use this standard program we find log changes details. It is header information & item information.
Header read: HR_INFOTYPE_LOG_GET_LIST
Item read:HR_INFOTYPE_LOG_GET_DETAILS

Payroll Cluster:

Payroll cluster enables you to view all the payroll related information for an employee at a single place. The information like, in which payroll cycle the employee lies, what is the run date & run time for a particular payroll, which is the active payroll, is quite easy to retrieve using payroll cluster.

Payroll Cluster Tables:

Payroll cluster tables combine the data from several tables with same keys into one record on the database.

• Cluster tables combine the data from several tables with identical ( or almost identical) keys into one physical record on the database.
• Data is written to a database in compressed form.
• Retrieval of data is very fast if the primary key is unknown.
• Cluster tables are defined in the dictionary as transparent tables.
• External programs can not interpret the data in a cluster table.
• Special language elements EXPORT TO DATABASE, IMPORT TO DATABASE & DELETE FROM DATABASE are used to process data in the clusters in the clusters tables.

Cluster Tables in SAP

PCL1- Database for HR work area; ( long text, etc.)

PCL2-Accounting Results ( time, travel expense & payroll )

PCL3-Applicant tracking data

PCL4-Documents, Payroll year-end Tax data ( change logs, etc.)

Database tables PCLN:

•  PCLN database tables are divided into subareas known as data clusters.
• Data clusters are identified by a two-character code. e.g. RU for US payroll result, B2 for time evalution result, TX for long text, LA for change logs.
• Each hr subarea has its own cluster.
• Each subarea has its own key.

Data clusters in PCL1 tables:

Data clusters in PCL2 tables:

Data clusters in PCL3 tables:

Data clusters in PCL4 tables:

Display Payroll Results Screen.

The transaction PC00_M08_CLSTR is used to navigate to the payroll cluster or Display payroll results screen.

The Display payroll results screen is divided into split task pane windows.

Left Pane:

The selected personnel numbers will be displayed in the left pane

Right Pane:

Employee's name and the records for different payroll period results will be displayed in the right pane. The most current payroll period will be highlighted. 

To view the results for an employee, double click on the desired personnel number. The green indicator in front of each name indicates results exist for the employee. If you have a red indicator it means no results exist for the employee. Diamond indicates that you have no authorization to display that personnel number details.

In the right task pane, you can view all payrolls existing for the employee selected. The status indicates the type of payroll result:

Other items that can be viewed from this screen include the payment date, for-period and in-period, start and end date of the payroll, etc.

When you click on a particular record in the right pane for the selected employee, you will get the below shown screen. 

It displays the data clusters related to particular employee.

 WPBP Table (Work Center/Basic Pay)

On Double Click it will navigate to Basic Pay Payroll Results for a particular employee. 

RT Table (Result Table)

The wage types listed in the RT reflect gross, net calculations, benefit transactions, garnishment transactions, etc.

There are two types of View

·          Expanded View

·          Collapsed View

On Double Click on RT It will navigate to the expanded View

RT_ Table

On Double Click on RT It will navigate to the collapsed View 

CRT Table

The Next table is the Cumulative Results Table (CRT) which contains Table CRT contains the cumulations of wage types in table RT over a certain time period. 

BT Table 

On Double Click on BT It will navigate to the Bank Transactions

Every entry in the Bank Transactions table (BT) of an employee, corresponds to a payment that was created in a payroll period for this employee. However, the employee is not necessarily the payment recipient of all payments. 

VERSION Table

On Double Click on Version it will navigate to version Tables

Table VERSION contains creation data for the payroll result, for example the Release and payroll program.

Version table is a field string of information related to the creation of the payroll result. It identifies who created the payroll results, when the payroll results were created, and which schema and release was used. 

PCL2 Table 

On Double Click on PCL2 It will navigate to change access of payroll result

Table PCL2 contains information about the last change access to a payroll result.

This table stores key information about the payroll status. It tells you the payroll run date, payroll run time, check date, off-cycle reason if applicable, voided check or reversal indicator if applicable, etc. 

VERC Table

The Next table is the TAX (Employee Tax details table).

Table VERSC contains organizational information about the payroll result.

Data Management of PCLN:
The ABAP commands IMPORT & EXPORT are used for management of read/write to database tables PCLN. A unique key has to be used when reading data from or writing data to the PCLN.

Field name                  key              length                   text
MANDT                     X                   3                          CLIENT
RELID                        X                   2                          CLUSTER ID (RU,TX,LA)
SRTFD                       X                   40                         work area key
STTF2                        X                   4                          sort key dup.key


Cluster Definition:
Naming convention for INCLUDES when defining clusters. These INCLUDES will define the wok area key above & the cluster data that is returned from an IMPORT.
RPCnxxy0
n = 1,2,3,4 ( for PCL1, PCL2, PCL3, PCL4 ) 
xx =  cluster ID
y = country grouping (0 for international otherwise country indicator T500L)
Examples:
RPC1TX00 - Long text cluster ID in thetable PCL1.
RPC2RUU0 - Payrollresult for the US cluster ID in the table PCL2.
RPC4LA00 - Change log cluster ID in thetable PCL4.

List of T-Codes in SAP HR

Master Data
PA10 - Personnel file
PA20 - Display HR Master Data
PA30 - Maintain HR Master Data
PA40 - Personnel Action
PA41 - Change Hiring Data
PA42 - Fast Data Entry for Events
PRMD - Maintain HR Master Data
PRMF - Travel Expenses : Feature TRVFD
PRML - Set Country Grouping via Popup
PRMM - Personnel Events
PRMO - Travel Expenses : Feature TRVCO
PRMP - Travel Expenses : Feature TRVPA
PRMS - Display HR Master Data
PRMT - Update Match code
PS03 - Info type Overview
PS04 - Individual Maintenance of Info types

PC00_M02_LINF0 - Infotype Overview for Employee
S_AHR_61016380 - Logged Changes in Infotype Data (Important)
S_AHR_61015609 - Bank Details
S_AHR_61015785 - Infotype Overview for Employee

Time Management
PA51 - Display Time Data
PA53 - Display Time Data
PA61 - Maintain Time Data
PA62 - List Entry of Additional Data
PA63 - Maintain Time Data
PA64 - Calendar Entry
PA70 - Fast Data Entry
PA71 - Fast Entry of Time Data
PBAB - Maintain Vacancy  assignments
PT01 - Create Work Schedule
PT02 - Change Work Schedule
PT03 - Display Work Schedule

PT40 - PDC Error Transaction

PT80 - Subsystem Connection

PT60 - Time Evaluation

PT66 - Display Time Evaluation Results (Cluster B2)
PT_CLSTB2 - Display Time Evaluation Results (Cluster B2) (really important in PT).
PT_CLSTB1 - Display Temporary Time Evaluation Results (Cluster B1)
PT_CLSTL1 - Display Individual Incentive Wages (Cluster L1)
PT_BAL00 - Cumulated Time Evaluation Results (Time Balances/Wage Types)
PT_ERL00 - Time Evaluation Messages: Analysis
PT_QTA10 - Display Absence Quota Information
PT_QTA00 - Generate Absence Quotas

PC00_M05_LWPA-Absence Overview

PC00_M08_OVERVIEW  - Absence data overview

PC00_M43_CPTQ - Ptquoded correction report

Cross Application Time Sheet
CATS_DA - Display Working Times
CAT2 - Time Sheet: Maintain Times
CAT3 - Time Sheet: Display Times
CATS_APPR_LITE - Approve Working Times
CAT6 - Transfer External -> Time Management

Payroll
PA03 - Payroll Control Record
PU01 - Delete Current Payroll Result
PU03 - Change Payroll Status
PC_PAYRESULT - Display Payroll Results
PC00 - Run Payroll
PC10 - Payroll menu USA
PE00 - Starts Transactions PE01 PE02 PE03
PE01 - Schemas
PE02 - Calculation Rules
PE03 - Features
PE04 - Create functions and Operations
PE51 - HR form editor
PRCA - Payroll Calendar
PRCT - Current Settings
PRCU - Printing checks USA
PRD1 - Create DME
SM31 - Maintain Table
SM12 - Locked Secessions
TSTC - Table Look up
SPRO - IMG
SE16 - Data Browser (Table Reports)
PP03 - PD Tables
PPOME - Change Org Unit
PO13 - Maintain Positions
PO03 - Maintain Jobs

Benefits
PA85 - Benefits - Call RPLBEN11
PA86 - Benefits - Call RPLBEN07
PA87 - Benefits - Call RPLBEN09
PA89 - COBRA Administration
PA90 - Benefits Enrollment
PA91 - Benefits - Forms
PA92 - Benefits Tables - Maintain
PA93 - Benefits Tables - Display
PA94 - Benefits - Access Reporting Tree
PA95 - Benefits IMG - Jump to Views
PA96 - Benefits reporting
PA97 - Salary Administration - Matrix
PA98 - Salary Administration
PA99 - Compensation Admin - rel. Changes
PACP - HR-CH : Pension fund, interface

General Reporting
PM00 - Menu for HR Reports
PM01 - Dialogs in HR - Create Custom info types
PRFO - Standard Form
PSVT - Dynamic Tools Menu
PAR1 - Flexible Employee Data
PAR2 - Employee List

Organizational Management
PPOM - Change org Unit
PO03 - Maintain Jobs
P013 - Maintain Position
PO10 - Maintain Organizational Unit
PP01 - Maintain Plan Data (menu-guided)
PP02 - Maintain Plan Data (Open)
PP03 - Maintain Plan Data (Event-guided)
PP05 - Number Ranges
PP06 - Number Ranges Maintenance HR Data
PP07 - Tasks/Descriptions
PP69 - Choose Text for Organizational Unit
PP90 - Setup Organization
PP01 - Change Cost Center Assignment
PP02 - Display Cost Center Assignment
PP03 - Change Reporting Structure
PP04 - Display Reporting Structure
PP05 - Change Object indicators (O/S)
PP06 - Change Object indicators OS
PPOA - Display Menu Interface (with dyn.)
PPOC - Create Organizational Unit
PPOM - Maintain Organizational Plan
PPOS - Display Organizational Plan
PQ01 - Events for Work Center
PQ02 - Events for Training Program
PQ03 - Events for Job
PQ04 - Events for Business Event Type
PQ06 - Local Events
PQ07 - Resource Events
PQ08 - Events for External Person
PQ09 - Events for Business Event Group
PQ10 - Events for Organizational Unit
PQ11 - Events for Qualification
PQ12 - Resource Type Events
PQ13 - Events for Position
PQ14 - Events for Task
PQ15 - Events for Company
PSO5 - PD : Administration Tool
PSOA - Work Center Reporting
PSOC - Job Reporting
PSOG - Org Mgmt General Reporting
PSO1 - Tools Integration PA-PD
PSOO - Organizational Unit Reporting
PSOS - Position Reporting
PSOT - Task Reporting

PPIS     Human Resources Information System

Recruitment
PB10 - Initial Entry of applicant master data
PB20 - Display applicant master data
PB30 - Maintain applicant master data
PB40 - Applicant events
PB50 - Display applicant actions
PB60 - Maintain Applicant Actions
PB80 - Evaluate Vacancies
PBA0 - Evaluate Advertisements
PBA1 - Applicant Index
PBA2 - List of applications
PBA3 - Applicant vacancy assignment list
PBA4 - Receipt of application

*******************************************************************************************************************

*******************************************************************************************************************

Transaction codes for PA | T-codes for PA

PA10 Personnel File
- a display transaction

PA20 Display HR Master Data
- a display transaction
- You can select infotypes from a menu.
- 01 Basic Personal Data
- E1 Addt'l Personal Data
- 02 Contract data
- 06 Planning data
- E2 Company Provisions
- ZE Time data
- 03 Gross Payroll
- 04 Net Payroll

PA30 Maintain HR Master Data
- a maintenance transaction
- You can select infotypes from a menu.
- 01 Basic Personal Data
- E1 Addt'l Personal Data
- 02 Contract data
- 06 Planning data
- E2 Company Provisions
- ZE Time data
- 03 Gross Payroll
- 04 Net Payroll



PA40 Personnel Actions
- a maintenance transaction
- The system will guide you
- You are choosing actions from a menu
Action E0 Hiring Conversion
Action E1 Hiring
Action E2 Organizational Reassignment
Action E3 Leaving
Action E4 Reentry into Company
Action E5 Pensioner
Action E6 Change in Pay
Action E7 LOA with Pay
Action E8 LOA without Pay
Action E9 Return from LOA
Action EA Change in Personal/Family Data
Action ED Detachment
Action EE Return from Detachment
Action EB CTP - Pending
Action EC CTP

PA41 Change Entry/Leaving Date
- a transaction that belongs to the utilities clas

PA42 Fast Entry for Actions
- a maintenance transaction
- The system will guide you
- You are choosing actions from a menu
Action 01 Hiring
Action 02 Organizational reassignment
Action 50 Time rec.(supplement)
Action R1 Export to Resumix
Action R2 Import from Resumix

PA51 Display Time Data
- a display transaction
- You can select infotypes from a menu.
- ZZ Working times

PA53 Display Time Data
- a display transaction
- You can select infotypes from a menu.
- ZZ Working times

PA61 Maintain Time Data
- a maintenance transaction
- You can select infotypes from a menu.
- ZZ Working times

PA62 List Entry of Additional Data
- a maintenance transaction
- You can select infotypes from a menu.
- 2002 Activity Allocation (Attendances)
- 2010 Cost Allocation (EE Rem. Info)
- 2002 Cost Assignment (Attendances)
- 2002 External Services (Attendances)
- 2052 Weekly Entry w/Activity Allocation
- 2052 Weekly Calendar w/Cost Assignment
- 2052 List Entry for Attendances/Absences

PA63 Maintain Time Data
- a maintenance transaction
- You can select infotypes from a menu.
- ZZ Working times

PA64 Calendar Entry
- a maintenance transaction
- You can select infotypes from a menu.
- 2050 Annual Calendar
- 2051 Monthly Calendar
- 2052 Weekly Entry w/Activity Allocation

PA70 Fast Entry
- a maintenance transaction
- You can select infotypes from a menu.
- 0014 0014 - Recur. Payments/Deductions
- 0128 Notifications
- 0015 0015 - Addt'l Payments/Deductions

PA71 Fast Entry of Time Data
- a maintenance transaction
- You can select infotypes from a menu.
- 2001 2001 - Absences
- 2002 2002 - Attendances
- 2003 2003 - Substitutions
- 2006 2006 - Absence Quotas
- 2010 2010 - Employee Remuneration Info

PAC5 Maintain HR Master Data
- a maintenance transaction
- You can select infotypes from a menu.
PAL1 Create Sales Representative
- a maintenance transaction
- The system will guide you
- You are choosing actions from a menu
Action L1 Create sales representative
Action L2 Sales rep. transfer
Action L3 Sales rep. termination

PAL2 Display Sales Representative- a display transaction
- You can select infotypes from a menu.
- 0000 0000 - Actions
- 0006 0006 - Addresses
- 0900 Sales Data
- 0002 0002 - Personal Data
- 0001 0001 - Organizational Assignment
- 0105 0105 - Communication

PB10 Init.entry of applicant master data
- a display transaction

PB20 Display applicant master data
- a display transaction
- You can select infotypes from a menu.
- 0001 0001 - Organizational Assignment
- 0002 0002 - Personal Data
- 0006 0006 - Addresses
- 0007 0007 - Planned Working Time
- 0008 0008 - Basic Pay
- 0015 0015 - Addt'l Payments/Deductions
- 0016 0016 - Contract Elements
- 0022 0022 - Education
- 0077 Additional Personal Data
- 4000 4000 - Applicant Actions
- 4001 4001- Applications
- 4002 4002 - Vacancy Assignment
- 4005 4005 - Applicant's Personnel Number
- 9400 9400 - Applications addl data
- 9401 9401 - Vacancy Costs

PB30 Maintain applicant master data
- a maintenance transaction
- You can select infotypes from a menu.
- 0001 0001 - Organizational Assignment
- 0002 0002 - Personal Data
- 0006 0006 - Addresses
- 0007 0007 - Planned Working Time
- 0008 0008 - Basic Pay
- 0015 0015 - Addt'l Payments/Deductions
- 0016 0016 - Contract Elements
- 0022 0022 - Education
- 0077 Additional Personal Data
- 4000 4000 - Applicant Actions
- 4001 4001- Applications
- 4002 4002 - Vacancy Assignment
- 4005 4005 - Applicant's Personnel Number
- 9400 9400 - Applications addl data
- 9401 9401 - Vacancy Costs

PB40 Applicant actions
- a display transaction
- The system will guide you
- You are choosing actions from a menu
Action 11 Initial data entry
Action 14 Assign additional vacancy
Action 03 Reject applicant
Action 04 Extend employment offer
Action 05 Applicant rejects offer
Action 06 Prepare for hiring (Xfer appl)

PB50 Display Applicant Activities
- a display transaction

PB60 Maintain Applicant Activities
- a maintenance transaction

PRMD Maintain HR Master Data
- a maintenance transaction
- You can select infotypes from a menu.

PRMM Personnel Actions
- a maintenance transaction
- The system will guide you
- You are choosing actions from a menu
Action 56 Hiring (TE mini master)
Action 57 Org. reassign.(TE mini master)

PRMS Display HR Master Data
- a display transaction
- You can select infotypes from a menu.

PT01 Create Work Schedule
- a maintenance transaction

PT02 Change Work Schedule
- a maintenance transaction

PT03 Display Work Schedule
- a display transaction

PTG1 Pflegen Krankengeld-Bezahlung (GB)
- a maintenance transaction

PTG3 Display Qualifying Day Pattern (GB)
- a display transaction

PU00 Delete Personnel Data
- a transaction that belongs to the utilities class.

PU03 Change Payroll Status
- a transaction that belongs to the utilities class.

PU90 Delete applicant data
- a transaction that belongs to the utilities class.

TPED Maintain HR Master Data (ESS)
- a maintenance transaction
- You can select infotypes from a menu.

TPES Display HR Master Data (ESS)
- a display transaction
- You can select infotypes from a menu.

TPMD Maintain HR Master Data
- a maintenance transaction
- You can select infotypes from a menu.

TPMM Personnel Actions
- a maintenance transaction
- The system will guide you
- You are choosing actions from a menu
Action 58 Hiring (Trip planning)

TPMS Display HR Master Data
- a display transaction
- You can select infotypes from a menu.

T-Codes for Payroll

PC00_M99_CLSTR Display Payroll Results
PC00_M99_CALC Payroll Driver (International)
PC00_M99_ABKRS Specify a payroll area
PC00_M99_CLSTPC Display PC Cluster: Personal Calendar
PC00_M99_TLEA Leave Overview
PC00_M99_TLEA30 Batch-Input: Annual Leave
PC00_M99_CPRC Access Payroll Calendar
PC00_M99_MOLGA Specify a personnel country grouping
PC00_M99_CLJN Payroll Journal - International
PC00_M99_DLGA20 Use of Wage Types in Payroll
PC00_M99_UDIR Restore the Payroll Results Directory
PU00 Delete Personnel Data
PU01 Delete Current Payroll Result
PU03 Change Payroll Status
PU2 Archive Data
PU0 Wage Type Copier
PU95 Edit Wage Type Groups and Logical Views
PU96 Edit Wage Type Groups
PU97 Edit Logical Views
PU98 Assign Wage Types to Wage Type Groups
PUOC_xx (xx = Country Code) Off-Cycle Workbench
PEST Maintenance of Process Model
PUST HR Process Workbench

Pay scales:

PC00_M99_U510 Simple Std Pay Increase for Indirectly Valuated WTs
PC00_M99_IRTF Enhanced Std Pay Increase (Indirect and Direct WTs) with Batch Input
PC00_M99_ITUM Pay Scale Reclassification acc.to Age or Pay Scale Membership Period

Third party

PC00_M99_URMA Acknowledgement Report for Third Party Remittance
PC00_M99_URMU Update of Remittance Tables from TemSe-Object

Forms

PC00_M99_CEDT Remuneration Statements
PDF7 Delete Form in Customer Client
PDF8 Copy Form from SAP Client to Customer Client
PDF9 Copy Form within Customer Client
PC00_M99_CLGA00 Wage Type Statement
PC00_M99_CLGV00 Wage Type Distribution
PC00_M99_CKTO Payroll Accounts
PDF0 Conversion Report for Remuneration Statement Forms
PDFA Conversion of Payroll Journal Forms

Transfer Activities

PC00_M99_CIPE Posting to Accounting: Create Posting Run
PC00_M99_DKON Posting to Accounting: Wage Type Assignment - Display G/L Accounts
PC00_M99_CIPC Posting to Accounting: Search for Payroll Results not Posted
PC00_M99_URMR Reconciliation of Transfers
PC00_M99_URMW Maintain Wage Types According to Assignment to HR Creditors
PC00_M99_URMD Undo Third-Party Remittance Runs
PC00_M99_URMP Create Third-Party Remittance Posting Run
PC00_M99_CMLI0 Cash Breakdown List (International)
PC00_M99_CDTA Preliminary Program- Data Medium Exchange for Several Payment Runs

Tools

PE04 Editor for Calling Functions and Operations
PE03 Editor for Calling Features
PE02 Editor for Calling Personnel Calculation Rules
PE01 Editor for Calling Personnel Calculation Schemas
PE51 Call the Form Editor
PU12 Interface Toolbox
PDSY HR-Documentation Maintenance.

Transaction codes for CATS | T-codes for CATS

To Customize CATS:

CAC1 : Maintain Profile
CAC2 : Allocate Fields
CAC3 : Def. Rej. Reasons
CAC4 : Def. Auth. Groups
CAC5 : Def. Cust. Fields
CAC6 : Allowed Print Report

Working with CATS

CAT2 : Maintain Times CAT3 : View Times CATSXT : Times for SP CATR : Reorg. Interf. Tables

Approving Times Entries

CAT4 CATS_APPR CATS_APPR_LITE CAPS

Transferring Time Entries

CATA : All entries (exc. MM) CAT5 : .. to PS CAT6 : .. to Time Mgt CAT7 : .. to CO CAT9 : .. to PM / CS CATM : .. to MM

Transaction Codes for Travel Management | T-Codes

TRIP - Travel Manager

Travel Management has below three sections

     - Travel Planning
     - Travel Expenses
     - Person-Related Master Data

Person-Related Master Data

PRMM - Personnel Actions

TPMM - Personnel Actions (Travel Planning)

PRMD – Maintain

TPMD - Maintain (Travel Planning)

PRMS – Display

TPMS - Display (Travel Planning)

PRAA - Create Vendors


Note: PRAA can create vendor master on the basis of employee master maintain in HR system. This T – Code is very useful to create employee as vendor

Travel Planning


TP01 - Planning Manager
TP20 - Plan Trip (Expert)

Information System

TP31 – Tools

Flights

S_AHR_61016279 - Hierarchical Overview of Flights by Airline
S_AHR_61016280 - Overview of Flights by Airline
S_AHR_61016281 - Overview of Flights by Location
S_AHR_61016282 - Ticket Information for Flights

Hotels

S_AHR_61016283 - Business Volume with Hotel Chains, Hierarchical
S_AHR_61016284 - Business Volume with Hotel Chains
S_AHR_61016285 - Business Volume by Hotel Location



Car Rental

S_AHR_61016286 - Business Volume with Car Rental Companies
S_AHR_61016287 - Business Volume by Rental Location

Rail

S_PEN_05000095 - Overview of Rail Connections by City
S_P7H_77000087 - Price Information for Rail Connections

Other Services

S_PEN_05000096 - Overview of Other Services by Type

Global Reports

S_AHR_61016288 - Overview of Planned Trips

Current Settings

Travel Service Providers

Flight

S_AHR_61000623 - Airfare Rates
S_AHR_61000645 - Airfare Discounts

Hotel

S_AHR_61000889 - Hotel Catalog
S_AHR_61000628 - Hotel Rates
S_AHR_61000633 - Rates for Catalog Hotels

Car Rental

S_AHR_61006700 - Car Rental Rates


Travel Policy

Flight

S_AHR_61006686 - Define Trip Rules – Flight
S_AHR_61000596 - Specify Attributes for Trip Rules – Flight
S_AHR_61000601 - Define Class Rules – Flight
S_AHR_61006688 - Specify Attributes for Class Rules - Flight

Hotel

S_AHR_61000608 - Define Trip Rules – Hotel
S_AHR_61000649 - Specify Attributes for Trip Rules – Hotel
S_AHR_61000677 - Define Class Rules – Hotel
S_AHR_61000679 - Specify Attributes for Class Rules - Hotel

Car Rental

S_AHR_61000681 - Define Trip Rules - Car Rental
S_AHR_61000683 - Specify Attributes for Trip Rules - Car Rental
S_AHR_61000685 - Define Class Rules - Car Rental
S_AHR_61000687 - Specify Attributes for Class Rules - Car Rental

Rail

S_ALN_01000812 - Define Class Rules – Rail
S_ALN_01000813 - Specify Attributes for Class Rules - Rail



Travel Profiles

S_AHR_61000689 - Define Trip Activity Types
S_AHR_61000691 - Define Travel Profiles
S_AHR_61000654 - Define Priorities
S_AHR_61006705 - Assign Trip and Class Rules
S_ALN_01000814 - Assign Class Rules – Rail
S_AHR_61012509 - Assign Profile / Hotel Catalog Item
S_AHR_61006706 - Enterprise-Specific Methods of Payment
S_AHR_61000668 - Message Handling of Priorities

Control Parameters

S_AHR_61000669 - Feature TRVCP
S_AHR_61000671 - Price and Availability Strategies
S_AHR_61012714 - Display Strategy for Hotel Rates
FITP_SETTINGS - Settings for Travel Planning

Travel Expenses

PR05 - Travel Expense Manager
PR02 - Travel Calendar
PR04 - Weekly Report
PR03 - Trip Advances

Separation Allowance (Germany)

TGANL - Create Separation Allowance Event
TGMOD - Change Separation Allowance Event
TGANZ - Display Separation Allowance Event
TGPER - Period Manager

Periodic Processing

PRAP - Approve Trips
ACTEXP_APPR_LITE - Approve Trips and Time Sheets
PREC - Settle Trips

Print Forms

PRF0_PDF - Standard Form
PRF1 - Summarized Form 1
PRF2 - Summarized Form 2

Transfer to Accounting

PRFI - Create Posting Run
PRRW - Manage Posting Runs
PRPY - Transfer to an External Payroll
Payment via Data Medium Exchange (DME)
PRDX - Preliminary Program DME
PRD1 - Create DME
FDTA - DME Control
PRCU - Check Printing
PRML - Change Country Grouping
Information System

Trip Statistics

S_AHR_61016401 - General Trip Data/Trip Totals
S_AHR_61016402 - Trip Receipts
S_AHR_61016403 - Trip Receipts Without General Trip Data
S_AHR_61016404 - Cost Assignment for Trip
S_AHR_61018613 - Cost Assignment for Trip Without General Data
S_AHR_61016405 - General Trip Data/Totals/Receipts/Cost Assignment
PTRV_PAYMENT_HISTORY - Determine FI Payment Date
S_AHR_61016406 - Who is Where? Search for Trip Destinations
S_AHR_61016407 - Find Documents Using Maximum Rate

Diverse Trip Reports

S_AHR_61016408 - Travel Expense Reporting by Period
S_AHR_61016409 - Income-Related Expenses Statement
S_AHR_61016410 - Input Tax Recovery
S_AHR_61016411 - Determination of Employees with Exceeded Trip Days
PTRV_QUERY – Tools

Tools

Credit Card Data

PRCC - Import Credit Card Files
PRTA - Overview of Travel Expense Reports
PRTC - Display Receipts by Personnel Number
PRCCD - Display Credit Card Receipts
PRCCE - Process Incorrect Transactions
PRCCF - Generate File with Corrected Transactions
PTRV_BSTAT - Statistics Manager
PU22 - Data Archiving

Database Reporting

PRTE - Trip Details
PRRL - Reset Status
PRMT - Reorganize Search Help

PA000 – Action

MASSN-Action type (hiring, transfer, promote, Retirement, Terminate)

MASSG-Reason for action

STAT2-Employement status (Active, inactive, retire).

PA0001 – Org assignment

BUKRS – Company code

PERSG – Personnel area

BTRTL – Personnel sub area

PERSG – Employee group

PERSK – Employee sub group

ABKRS – Payroll area

ORGEH – Org unit

STELL – Job

PLANS – Position

KOSTL – Cost center

OTYPE – Object type

PA0002 – Personal data

PA0003 – Payroll status

PA0006 – Address

PA0007 –Planned Working Time

PA0008 –Basic Pay

TRFAR –Pay scale type

TRFGB –Pay Scale Area

TRFGR –Pay Scale Group

TRFST –Pay Scale Level

PA0009 – Bank details

PA0014 – Recur. Payments/Deds.

LGART – Wage type

PA0015 – Additional Payments

PABRJ – Payroll Year

PABRP – Payroll period

PA0017 – Travel

PA0021 – family

PA0022 – Education

PA0024 –Qualifications

PA0024 – Appraisals

2001 – Absences

2002 – Attendances

2003 – Substitutions

2004 –Availability

2005 – Overtime

2006 – Absences Quota

2007 – Attendance Quota

2011 – Time Events

USEFUL FUNCTION MODULE IN HR ABAP :-

S.No	Function Module Name	Description
1	HR_ENTRY_DATES	Determine the entry date of an employee
2	HR_PT_HIRE_FIRE	Get Employees Hire date and Exit date .
3	CU_READ_RGDIR	Read Payroll cluster Results data for an employee
4	CD_READ_LAST	Get latest record sequence number in a cluster directory internal table
5	PYXX_READ_PAYROLL_RESULT	Import the Complete Payroll result
6	PYXX_GET_EVALUATION_PERIODS	Import the payroll results generated in the given In-period
7	HRCA_READ_BANK_ADDRESS_2	Read bank name and other details
8	RP_FILL_WAGE_TYPE_TABLE_EXT	Read employees all basic pay details including indirect evaluation.
9	CONVERT_TO_LOCAL_CURRENCY	Convert Foriegn currency to Local currency amount
10	HR_GET_TOTAL_AMOUNT_P0008	Get the total amount in Infotype 8 basic pay details.
11	HR_TMW_GET_EMPLOYEE_NAME	Get the employee Name
12	RH_GET_LEADER	Get the Manager
13	HR_GET_PAYROLL_RESULTS	Imports the current payroll results
14	REUSE_ALV_GRID_DISPLAY	Alv Grid type output
15	RH_GET_PERSON_FROM_USER	Get the assignment of the user to a person
16	HR_READ_INFOTYPE	Read the infotype data
17	HR_COUNTRYGROUPING_GET	Get an employee Country grouping details
18	HR_MAINTAIN_MASTERDATA	Update, Insert HR master data.
19	BAPI_EMPLOYEE_ENEQUE	Lock the employee number for maintenance
20	BAPI_EMPLOYEE_DEQUE	Unlock the employee number.
21	HR_INFOTYPE_OPERATION	HR master data maintenance
22	RP_READ_ALL_TIME_ITY	Read Time infotype data.
23	HR_TIME_RESULTS_GET	Read time infotype data
24	RH_READ_INFTY_1000	Returns relevant records from the Infotype 1000 for OM object types
25	HR_PAD_HIRE_EMPLOYEE	To hire an employee with any infotype data and cost assignment data in the background

List of some Important Function Modules used in HR.

BAPI_EMPLCOMM_CREATE: Maitain SAP HR communication infotype 0105
HR_LEAVING_DATE: Employee leaving date
HR_INFOTYPE_OPERATION: Maintenance of HR infotype entries, used to create (operation = INS), change (operation = MOD), delete (operation = DEL) and create successor (operation = COP)
HR_SPA_EMPLOYEE_DETAILS_GET: Get Employee salary details
HR_GB_PERIOD_DATES: Get FI period dates based on payroll area
HR_PERSONAL_WORK_SCHEDULE: Returns employees work schedule into internal table PERWS. I.e. Days planned to work (stdaz NE 0) HR_SPA_EMPLOYEE_DETAILS_GET
HR_READ_FOREIGN_OBJECT_TEXT: Returns text values for objects i.e. Organisation Unit text
RH_DIR_ORG_STRUC_GET: Retrieve Org. Structure (Only required parameter is org unit)
RH_PM_GET_STRUCTURE: Retrieve Organisation Structure
RS_PROGRAM_CHECK_NAME: To check program names if you are generating them.
RS_CORR_INSERT: To insert the correction request in the repository.
REPS_OBJECT_ACTIVATE: To activate repository objects, for example - to activate a newly generated program.
RS_DELETE_PROGRAM: To delete the program.
RS_ACCESS_PERMISSION: To lock or unlock a program.
HR_ENTRY_DATES Determine the entry date (start date) of an employee
HR_PT_HIRE_FIRE Get Employees Hire date and Exit date .
CU_READ_RGDIR Read Payroll cluster Results data for an employee
CD_READ_LAST Get latest record sequence number in a cluster directory internal table
PYXX_READ_PAYROLL_RESULT Import the Complete Payroll result
PYXX_GET_EVALUATION_PERIODS Import the payroll results generated in the given In-period
HRCA_READ_BANK_ADDRESS_2 Read bank name and other details
RP_FILL_WAGE_TYPE_TABLE_EXT Read employees all basic pay details including indirect evaluation.
CONVERT_TO_LOCAL_CURRENCY Convert Foriegn currency to Local currency amount
HR_GET_TOTAL_AMOUNT_P0008 Get the total amount in Infotype 8 basic pay details.
HR_TMW_GET_EMPLOYEE_NAME Get the employee Name
RH_GET_LEADER Get the Manager
HR_GET_PAYROLL_RESULTS Imports the current payroll results
RH_GET_PERSON_FROM_USER Get the assignment of the user to a person
HR_MAINTAIN_MASTERDATA Update, Insert HR master data.
BAPI_EMPLOYEE_ENQUEUE Lock the employee number for maintenance
BAPI_EMPLOYEE_DEQUE Unlock the employee number.
RP_READ_ALL_TIME_ITY Read Time infotype data.
HR_TIME_RESULTS_GET Read time infotype data

===================================================
FM used for Payroll:
HR_GET_LOAN_BAL_PAID_AMT  (get the loan balance)

FM used for HR-Authorization Check:
HR_READ_INFOTYPE  Read the infotype data
HR_CHECK_INFOTYPE_SUBTYPE
HR_READ_INFOTYPE_AUTHC_DISABLE

FM used for getting HR-Infotypes:
HR_IT_GET_INFOTYPES

FM used for checking  Infotypes , do operations and checking log info:
HR_INFOTYPE_CHECKEXISTENCE
HR_INFOTYPE_GETDETAIL
HR_INFOTYPE_GETLIST
HR_INFOTYPE_LOG_GET_LIST

FM to get the country code and maintain masterdata:
HR_COUNTRYGROUPING_GET      Get an employee Country grouping details
HR_CHECK_MOLGA_INFTY_PERM:
HR_GET_TIMECONSTRAINT

FM to support User Exit:
EXIT_SAPFP50M_002 (really important especially maintain more logic to check conditions requested by customer in Infotype).

Functions Module to find the manager of org unit, position, personnel number or user.
RH_GET_PERSONS_FROM_POSITION
RH_GET_LEADING_POSITION
HRCM_ORGUNIT_MANAGER_GET
GET_PERSONID_BY_PERNR: Gives Central Person Number when PERNR is provided.

Find all the employee under an org. unit
RHPH_STRUCTURE_READ
RH_STRUC_GET

Read OM infotype
RH_READ_INFTY
RH_READ_OBJECT
RH_READ_INFTY_1000 Returns relevant records from the Infotype 1000 for OM object types

Maintain OM Infotype:
RH_PM_ENQUEUE
RH_PM_DEQUEUE
RH_PNNNN_MAINTAIN/RH_UPDATE_INFTY

Maintain/Delimit Relationship for OM infotypes
RH_CUT_INFTY

Delimit OM Objects:
RH_CUT_OBJECT

Update database for OM objects operation in background
RH_UPDATE_DATABASE

Determine whether a position is vacant:
RH_GET_VACANCY

Function Modules related to Date and Time Calculations
CALCULATE_DATE: Calculates the future date based on the input .
DATE_TO_DAY: Returns the Day for the entered date.
DATE_COMPUTE_DAY: Returns weekday for a date
DATE_GET_WEEK: Returns week for a date
RP_CALC_DATE_IN_INTERVAL: Add days / months to a date

Function Modules related to (ALV) ADVANCED LIST VIEWER
REUSE_ALV_LIST_DISPLAY: ABAP List viewer (LIST DISPLAY)
REUSE_ALV_GRID_DISPLAY: ALV GridControl full screen
REUSE_ALV_FIELDCATALOG_MERGE: Create field catalog from dictionary structure or internal table

Function Module related to Change Tracking
CHANGEDOCUMENT_READ_HEADERS: Read and format change documents
DAY_ATTRIBUTES_GET: Returns attributes for a range of dates specified
MONTHS_BETWEEN_TWO_DATES: To get the number of months between the two dates.
END_OF_MONTH_DETERMINE_2: Determines the End of a Month.
HR_HK_DIFF_BT_2_DATES: Find the difference between two dates in years, months and days.
FIMA_DAYS_AND_MONTHS_AND_YEARS: Find the difference between two dates in years, months and days.
MONTH_NAMES_GET: Get the names of the month
IDWT_READ_MONTH_TEXT: Get the MONTH TextWEEK_GET_FIRST_DAY : Get the first day of the week
HRGPBS_HESA_DATE_FORMAT: Format the date in dd/mm/yyyy format
SD_CALC_DURATION_FROM_DATETIME: Find the difference between two date/time and report the difference in hours
L_MC_TIME_DIFFERENCE: Find the time difference between two date/time
HR_99S_INTERVAL_BETWEEN_DATES: Difference between two dates in days, weeks, months
LAST_DAY_OF_MONTHS: Returns the last day of the month
DATE_CHECK_PLAUSIBILITY: Check for the invalid date.
DATE_2D_TO_4D_CONVERSION: Year entry: 2-character to 4-character.
DAY_IN_WEEK: Input date and will give the name of the day 1-monday,2-Tuesday….
SD_DATETIME_DIFFERENCE: Give the difference in Days and Time for 2 dates

Function Modules Related To Formatting
CLOI_PUT_SIGN_IN_FRONT: Displays the negative sign in front of the numeral.
RKD_WORD_WRAP: Wrap text into several lines
CONVERSION_EXIT_ALPHA_INPUT: Pad zeros to the number at the left
CONVERSION_EXIT_ALPHA_OUTPUT: Eliminate zeros to the number at the left
READ_EXCHANGE_RATE: Exchange Conversion
SPELL_AMOUNT: Transforms numeric values into text

Function Modules Related To Dialog Prompts
POPUP_TO_CONFIRM: Displays a popup dialog with a user defined message for confirmation
POPUP_TO_GET_VALUE: Displays a popup dialog requesting a value for a particular table-fieldname
SAPGUI_PROGRESS_INDICATOR: Displays a progress bar with text to denote the percentage of completion and status
FILENAME_GET: Displays a popup dialog to get the presentation server filename
F4_DATE: Displays a popup dialog to choose date
POPUP_TO_SELECT_MONTH: Display a pop-up to select a month
GET_PRINT_PARAMETERS: Printer parameters

Function modules related to RFC communication
RFC_CONNECTION_CLOSE: Close a RFC connection
RFC_GET_SYSTEM_INFO: Give system’s information of a remote system

Function modules related to reading/writing files
FILE_READ_AND_CONVERT_SAP_DATA: Uploads the file from either presentation or application server into an internal table
SUBST_GET_FILE_LIST: To get the list of files from Application Server.
ALSM_EXCEL_TO_INTERNAL_TABLE: Legacy Data Transfer w/ Excel
WS_FILE_DELETE: Delete files on UNIX server
PFL_COPY_OS_FILE: Copy UNIX files
EPS_GET_DIRECTORY_LISTING: Returns all files from a Server directory

Function Modules related to sending emails
SO_NEW_DOCUMENT_ATT_SEND_API1- Sends emails with texts and attachments
SO_NEW_DOCUMENT_SEND_API1- Sends emails with texts.

Function Modules related to F4 Help
F4IF_INT_TABLE_VALUE_REQUEST - F4help also returning the value to be displayed in internal table

Function Modules related to data maintenance
VIEW_MAINTENANCE_CALL- To maintain data from a table

Function Modules related to FI, CO and SD Modules
FOR_ALL_SKC1A: Account subtotal
VC_I_GET_CONFIGURATION: Sales Purchase details configuration
SD_PRINT_TERMS_OF_PAYMENT: Print terms for unique payment
SD_PRINT_TERMS_OF_PAYMENT_SPLI: Print terms for some parcels payment
J_1B_NF_DOCUMENT_READ: Read NF details
J_1B_NF_VALUE_DETERMINATION: Read values from NF returned combined with J_1B_NF_DOCUMENT_READ using.

Other functions (yet to be studied)
RS_COVERPAGE_SELECTIONS
FILE_GET_NAME_USING_PATH
RSPO_GET_ATTRIBUTES_SPOOLJOB
CONVERT_ABAPSPOOLJOB_2_PDF
GUI_DOWNLOAD
HR_JP_ADD_MONTH_TO_DATE
HR_JP_MONTH_BEGIN_END_DATE
FIMA_DECIMAL_MONTHS_AND_YEARS
RZL_READ_DIR_LOCAL
FILE_GET_NAME
FORMAT_MESSAGE
READ_COSTCENTER_TEXT